Hide one calendar's events, show the others' titles

Events from one of your source calendars show as Busy and Private. Events from the other source calendars keep their titles.

Works on: Plus.

When this is for youCopy Anchor Link

You copy several calendars into one, and one of them is personal.

Before you turn it onCopy Anchor Link

• The rules pick a calendar from the sync's own source calendars, so add them after you have chosen the calendars.
• Until you add the rules, every copy shows as Busy.

How it worksCopy Anchor Link

SYNCDATE copies the events of two to four calendars into one. Until you add the rules, every copy shows as Busy. Two rules, one on the Privacy row and one on the Title row, which you add, look at which source calendar an event came from. The rules are not filled in for you, because they need you to pick your own calendar.

What you'll pickCopy Anchor Link

• The calendars to copy from (2–4 calendars; copies come from here): Nothing is written to them.
• The calendar others can see (1 calendar; copies land here): Where the copies appear.

Setting it upCopy Anchor Link

1. Pick the calendars to copy from, including the personal one, and the calendar others can see. Nothing is written to the source calendars.
2. You add this rule. Under "What copies look like", set the "Privacy" row to "Custom" and press "If". For the check, pick "Source calendar", then "is", and pick your personal calendar. Set the result to "Private". Set "Otherwise" to "Same as original".
3. You add this rule. Set the "Title" row to "Custom" and press "If". Use the same check: "Source calendar" is your personal calendar. Set the result to the text "Busy". Set "Otherwise" to the "Title" variable.
4. Check it worked: add a test event to your personal calendar and one to another source calendar. The first copy should read Busy and be Private. The second should keep its title.

VariationsCopy Anchor Link

You can add these to this sync at any time, without starting over.

Sync everything except all-day eventsCopy Anchor Link

Add an "All-day events" exclude rule and holidays, birthdays and travel banners stay out of the calendar you sync into. It also catches birthdays from a subscribed calendar, which "Special dates from contacts" cannot — those arrive as ordinary events, so only the all-day rule sees them.

Only invitations you've acceptedCopy Anchor Link

Set "Invitations" to "Only yes" and meeting requests you haven't answered stay out of the calendar you sync into until you accept them.

Set this upCopy Anchor Link

Start with this recipe opens the sync screen with this recipe's direction and common settings already filled in. You pick the calendars, and you can change any setting before anything syncs.

The rule is not filled in, because it depends on your own domain or calendar. Add it as described in the setup steps before you start the sync, then test it.

Start with this recipe

Related

Custom text and rules: decide what each copy says

Write a copy's title, description or location yourself with pieces of the original dropped in, and use if-this-then-that rules for text, privacy and free or busy.

Label copies with the calendar they came from

Put a client's name before each copied title, like [Acme] Standup, to see which calendar it came from. Every plan; a label per calendar needs Plus.

Hide details only for some events

Use a rule to show Busy or Private for the events you pick, such as big meetings or one source calendar, and leave every other copy as it is, on Plus.