SYNCDATE Docs

Put the video-meeting link in the location

Start with this recipe

Online meetings copy with their join link as the location, so you can join in one tap. Events without a link keep their location. Needs Plus.

Last updated

Online meetings show their join link as the location of the copy. Events without a link keep their normal location.

Works on: Plus.

When this is for you

You open your calendar on your phone and want to join in one tap, but the link sits in the conference details of the invitation.

Before you turn it on

  • The link comes from Google's video-meeting data or an Outlook meeting's join link. It is blank for CalDAV, iCloud and iCal feed events, which keep their normal location.
  • A link someone pasted into the description or location is not the meeting link.
  • A location holds at most 255 characters.

How it works

SYNCDATE copies each event to the calendar you check. A rule on the Location row looks for a meeting link: when the event has one, the copy's location is that link, and when it has none, the copy keeps the original location.

What you'll pick

  • The calendar with the invitations (1 calendar; copies come from here): Nothing is written to it.
  • The calendar you check (1 calendar; copies land here): Where the copies appear.

Setting it up

  1. Pick the calendar with the invitations as the source. Nothing is written to it.
  2. Pick the calendar you check. The copies appear here.
  3. Under "What copies look like", open the "Location" row. It is already set to "Custom" with one rule: if "Meeting link" is not empty, use the "Meeting link" variable. "Otherwise" is the "Location" variable.
  4. Check it worked: open the copy of an online meeting. Its location should be the join link. An event with no video meeting should show its usual location.

Variations

You can add these to this sync at any time, without starting over.

Sync everything except all-day events

Add an "All-day events" exclude rule and holidays, birthdays and travel banners stay out of the calendar you sync into. It also catches birthdays from a subscribed calendar, which "Special dates from contacts" cannot — those arrive as ordinary events, so only the all-day rule sees them.

Only invitations you've accepted

Set "Invitations" to "Only yes" and meeting requests you haven't answered stay out of the calendar you sync into until you accept them.

Set this up

Start with this recipe opens the sync screen with this recipe's direction and common settings already filled in. You pick the calendars, and you can change any setting before anything syncs.

The rule is already written. Open the row it names under "What copies look like" to read it or change it before you start the sync.

Start with this recipe

Custom text and rules: decide what each copy says

Write a copy's title, description or location yourself with pieces of the original dropped in, and use if-this-then-that rules for text, privacy and free or busy.

Three useful rules for Google and Outlook

Join link in Location, guests in the description, personal events as Busy at work. Rules for syncing Google Calendar and Outlook; rules need Plus.

Show internal-only meetings as Internal

Meetings where every guest uses your company's email domain show as Internal meeting. Everything else keeps its title. You add one rule. Needs Plus.

Use the description as the location when it is empty

When a feed puts the address in the description and leaves Location empty, the copy gets the description as its location. Needs Plus.

On this page

When this is for youBefore you turn it onHow it worksWhat you'll pickSetting it upVariationsSync everything except all-day eventsOnly invitations you've acceptedSet this up