Family calendar → your own

Everything on the shared family calendar shows up on the calendar you actually check, in full.

Works on: Free.

When this is for youCopy Anchor Link

The family calendar exists, but you never open it, so you miss things.

Before you turn it onCopy Anchor Link

• One direction only: adding an event to your own calendar does not put it on the family calendar.
• If you need it both ways, use a two-way recipe instead — but then everything you add is visible to the family.

How it worksCopy Anchor Link

The shared calendar can be one you own or one somebody shared with you. This recipe only reads from it, so read access is enough. When a family member moves something, your copy moves with it, and when they delete it your copy goes. Anything you add to your own calendar stays there and never reaches the family calendar.

What you'll pickCopy Anchor Link

• The shared family calendar (1 calendar; copies come from here): The one everyone adds to. Nothing is written back to it.
• The calendar you actually check (1 calendar; copies land here): Family events land here.

Setting it upCopy Anchor Link

1. Pick the shared family calendar as the source. Nothing is written back to it.
2. Pick the calendar you actually check.
3. Choose "Original" for the title, so an event still says what it is.
4. Check it worked: add one test event to the family calendar. It should appear on your calendar with its details and time. An event you add to your own calendar should not appear on the family one.

VariationsCopy Anchor Link

You can add these to this sync at any time, without starting over.

Sync everything except all-day eventsCopy Anchor Link

Add an "All-day events" exclude rule and holidays, birthdays and travel banners stay out of the calendar you sync into. It also catches birthdays from a subscribed calendar, which "Special dates from contacts" cannot — those arrive as ordinary events, so only the all-day rule sees them.

Only invitations you've acceptedCopy Anchor Link

Set "Invitations" to "Only yes" and meeting requests you haven't answered stay out of the calendar you sync into until you accept them.

Set this upCopy Anchor Link

Start with this recipe opens the sync screen with this recipe's direction and common settings already filled in. You pick the calendars, and you can change any setting before anything syncs.

Start with this recipe

Related

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Put a client's name before each copied title, like [Acme] Standup, to see which calendar it came from. Every plan; a label per calendar needs Plus.

Stop synced events overriding your calendar's colour

Give your calendar its own colours back, colour copies by where they came from, and fix Outlook copies that arrive grey.

Connect a shared Outlook calendar

How Microsoft consent and calendar sharing work together, and when a shared calendar can be a sync source or target.