SYNCDATE DocsSeveral client calendars → one hub
Start with this recipeBring two to eight client calendars into one hub you check. One-way, so no time is blocked back on the client calendars.
Last updated
Every client calendar feeds one calendar you actually look at, so you can see your whole week in one place.
Works on: Plus.
When this is for you
You're a freelancer with a calendar per client and no single view of your week — so you double-book.
Before you turn it on
- Events flow into the hub only. Adding an event to the hub does not create it on a client calendar.
- Copies keep their original title, so anyone with access to the hub can read your client names.
- A client event marked Free arrives on the hub as Free and will not block your time.
How it works
Point two to eight client calendars at one hub calendar. Copies arrive with their original titles, so anyone with access to the hub can see client names. Read access to a client calendar is enough, but you need permission to add events to the hub. Client calendars do not receive blocks from each other. If every calendar needs to show your availability, use a Mirror instead.
What you'll pick
- Your client calendars (2–8 calendars; copies come from here): Pick every calendar you want feeding the hub. Nothing is written to these.
- Your hub calendar (1 calendar; copies land here): The one calendar you check. Everything lands here.
Setting it up
- Pick the client calendars you want feeding the hub. Nothing is written to these.
- Pick the one calendar you actually open as the hub.
- Choose "Original" for the title, so you can tell whose booking each block is.
- Check it worked: add one test event to a client calendar. It should appear in the hub with its title, time and free or busy state, and not on any other client calendar.
Variations
You can add these to this sync at any time, without starting over.
Sync everything except all-day events
Add an "All-day events" exclude rule and holidays, birthdays and travel banners stay out of the calendar you sync into. It also catches birthdays from a subscribed calendar, which "Special dates from contacts" cannot — those arrive as ordinary events, so only the all-day rule sees them.
Only invitations you've accepted
Set "Invitations" to "Only yes" and meeting requests you haven't answered stay out of the calendar you sync into until you accept them.
Set this up
Start with this recipe opens the sync screen with this recipe's direction and common settings already filled in. You pick the calendars, and you can change any setting before anything syncs.
Related
Label copies with the calendar they came from
Put a client's name before each copied title, like [Acme] Standup, to see which calendar it came from. Every plan; a label per calendar needs Plus.
Connecting a second or third account
How to add another Google, Microsoft or iCloud login, what happens when one is already connected, and what disconnecting does to your copies.
What counts as a calendar, a sync, and an account
Accounts, calendars and syncs are three different things and your plan limits each one separately. What each word means, and which limit you're hitting.
Family calendar → your own
Family events show up on the calendar you actually open, in full detail. One-way, so nothing of yours goes back to the family calendar. Works on Free.
One mirror across three or more accounts
Keep three or more accounts showing each other as one sync, not a chain of pairs. Plus for three calendars, Pro for five. The trap to avoid, explained.