Different settings per destination calendar

Set a shared default for the whole sync, then override it for one destination calendar. This needs a Pro plan.

It lives in the What copies look like section, in the Settings for row of chips above the settings. The chips are All calendars and one for each destination calendar. On Free and Plus the row shows one locked Per calendar chip instead.

The usual case: you mirror Work and Personal, and you want the work calendar to see nothing but "Busy" while the personal calendar shows real titles. One sync, two treatments.

How to set one upCopy Anchor Link

1. Open the sync and go to What copies look like.
2. Set the shared default first, under All calendars. That's what every copy gets unless overridden — for the example above, Original.
3. Under Settings for, pick your work calendar's chip.
4. On that calendar, set the title to Busy.

Anything landing in Work now reads "Busy". Anything landing in Personal keeps its real title.

The direction that trips people upCopy Anchor Link

A calendar's own settings describe the calendar events arrive in, not the calendar they came from. You're answering "what should copies look like when they land here", not "what should this calendar send out".

People set it backwards the first time and then find the mask on the wrong side.

What you can vary per calendarCopy Anchor Link

Everything in What copies look like: title, colour, privacy, descriptions, guests, reminders, availability, location, and whether the SYNCDATE line appears on the copy.

What you can'tCopy Anchor Link

Filters. There is one setting for each of these and it applies across the whole sync:

• which events are skipped at all
• the accepted/maybe/all reply filter
• day-and-hour rules and special event types
• how far ahead the sync reaches

So "Work gets only my accepted meetings, Personal gets everything" isn't achievable with an exception. Build two one-way syncs pointed at each other and give each its own filters.

Colour by sourceCopy Anchor Link

Colour is the one setting that can also be decided by where an event came from rather than where it lands. In the Color row, pick Same as original, and everything from your work calendar is one colour wherever it goes, everything from a client's is another.

Apart from colour, the settings on this page are decided by the calendar events land in. To treat events differently by where they came from, use a Source calendar rule in a Custom field instead (Plus and above). It covers title, description, location, privacy and free or busy. See Custom text and rules.

Known limitationsCopy Anchor Link

• Pro only. On Free and Plus there's one set of appearance settings for the whole sync. On Plus, the workaround for asymmetry is two one-way syncs pointed at each other, and it costs a second sync against your plan's count.
• Existing copies don't change until the sync runs again. Adding an exception re-renders copies on the next run, not the moment you save.
• Downgrading from Pro stops exceptions applying and every copy falls back to the shared default. The exception isn't deleted — it comes back if you upgrade again.
• An exception is per destination calendar, not per pair. An exception alone can't say "copies from A landing in B look like this, but copies from C landing in B look like that". For colour, use Same as original. For title, description, location, privacy and free or busy, add a Source calendar rule to a Custom field, which needs Plus or above (see Custom text and rules).

Related

Show Busy to clients, full details to you

Work shows Busy, personal keeps every detail. A rule per calendar needs Pro; a rule by source calendar needs Plus.

Custom text and rules: decide what each copy says

Write a copy's title, description or location yourself with pieces of the original dropped in, and use if-this-then-that rules for text, privacy and free or busy.

Appearance: how copied events look

Every setting that decides what a copy looks like when it lands: title, availability, privacy, colour, guests and reminders.

Plans and limits

The five numbers that limit a setup, what each one means, and which one actually stops people.

Work ↔ Personal, detail one way only

Keep work and personal calendars in step both ways: work shows Busy, your personal calendar keeps the full details. Needs Pro for the per-calendar settings.